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Responsible Department: Dean's Office Applies to: All Students Approval Date: June 7, 2018 Academic Status Appeal Process (PDF)
Responsible Department: Office of Medical Education Applies to: All Students Approval Date: June 7, 2018 Revised: August 5, 2021, June 2, 2022, September 1, 2022, November 3, 2022 Advancement and Retention Policy (PDF)
Assessment of Student Performance by Faculty Healthcare Providers Policy Responsible Department: Office of Medical Education/Office of Student Affairs Applies To: All Students Approval Date: October 3, 2019 Assessment of Student Performance (PDF)
Responsible Department: Office of Medical Education Applies to: M3 Students Approval Date: August 3, 2017 Revised Date: October 6, 2022 Assessment/Examination Policy for M3
Responsible Department: Office of Medical Education and Department of Medical Education Applies to: M1 and M2 LearnersApproval Date: June 17, 2018Revised: April 1, 2021; July 1, 2021; May 5, 2022; December 1, 2022; December 7, 2023; August 1, 2024Assessment Policy M1/2 (PDF)
Responsible Department: Office of Student Affairs and Office of Medical Education Applies to: M1 and M2 Learners Approval Date: August 6, 2020 Revised Date: October 6, 2022 M1-2 attendance and absences policy
Responsible Department: Office of Student Affairs and Office of Medical Education Applies to: M3 and M4 Learners Approval Date: June 3, 2021 Revised: June 4, 2020; July 2, 2020; June 3, 2021; May 5, 2022
M3/4 Attendance and Absence Policy (PDF) MSSF Instructions (PDF)
Responsible Department: Registrar & Office of Medical Education Applies to: Class of 2020-2027Approval Date:August 4, 2016 Class Rank System for Class of 2020-2027 (PDF)
Class Rank System for Class of 2028 and beyond
Responsible Department: Registrar & Office of Medical Education
Applies to: Class of 2028 and beyond
Approval Date: September 5, 2024
Class Rank System for Class of 2028 and beyond (PDF)
Responsible Department: Office of Medical Education Applies to: M3 Learners Approval Date: June 6, 2016 Clinical Procedures/ Patient Encounters Checklist Policy (PDF)
Responsible Department: Office of Medical Education Applies to: All Students Approval Date: June 6, 2019, September 1, 2022 Clinical Supervision Policy (PDF)
Responsible Department: Office of Medical Education Applies to: M3 and M4 Students Approval Date: December 18, 2020 Revised Date: September 1, 2022 COVID Patients Policy (PDF)
Responsible Department: UC Disability Services and Office of Student Affairs Applies to: All Students Approval Date: August 2, 2018 Disabilities: Student Policies and Procedures (PDF)
Discrimination, Harassment, or Retaliation Reporting Policy
Responsible Department: Dean's Office Applies to: All Students Approval Date: March 3, 2022 Discrimination Harassment or Retaliation Reporting Policy (PDF)
Responsible Department: Office of Medical Education Applies to: M1 and M2 Learners Approval Date: June 7, 2018 Revised: August 6, 2020; August 14, 2020; August 4, 2022, September 1, 2022
M1-2 Dress Code Policy (PDF)
UCH HR Employee Relations Professional Business Wear Guidelines (PDF)
Policy Title: Dress Code for Medical Students in M3/M4 Responsible Department: Office of Medical Education Applies to: M3 & M4 Learners Approval date: June 4, 2020
UCH ADM Student Placement and Clinical Practice-019 (PDF)
Physician and Mid-Level Provider Professional Dress and Scrub Wear - Medical Staff (PDF)
Responsible Department: Office of Medical Education Applies to: M3 and M4 Learners Approval Date: August 3, 2017 Duty Hours Policy (PDF)
Responsible Department: Office of Medical Education and Office of Student Affairs Applies to: M3 and M4 Learners Approval Date: June 3, 2021 Revised: June 4, 2020; June 3, 2021; March 3, 2022, September 1, 2022; December 22, 2022; September 7, 2023, March 7, 2024 Elective Policy (PDF)
Enrollment Categories Responsible Department: Office of Student Affairs Applies to: All Students Approval Date: June 4, 2020 Enrollment Categories Policy(PDF)
Responsible Department: Registrar & Office of Medical Education Applies To: All Students Approval Date: September 6, 2018 FERPA and the Student’s Right to Review Records Policy (PDF)
Responsible Department: Dean's OfficeApplies to: All StudentsApproval Date: April 1, 2021 Revised Date: May 2, 2024
Grade Appeal Process Policy (PDF)
Responsible Department: Registrar and Office of Medical Education Applies to: All Students Approval Date: June 7, 2018 Revised Date: November 2, 2023, March 7, 2024 Grading System Policy (PDF)
Responsible Department: Office of Medical Education Applies to: All Students Approval Date: June 7, 2018 Graduation Competencies (PDF)
Responsible Department: Registrar & Office of Medical Education & Applies to: All Students Approval Date: August 1, 2013 Revised Date: February 4, 2021, August 5, 2021, August 4, 2022 Graduation Requirements Policy
Responsible Department: Office of Student Affairs Applies to: All Students Approval Date: July 2019 Revised Date: November 3, 2022 Guest Coater and Guest Hooder Policy (PDF)
Responsible Department: Office of Student Affairs Applies to: All Students
HEALTH INSURANCE
STUDENT HEALTH INSURANCE AND BLOOD-BORNE PATHOGEN INSURANCE
All UC students are required to have health insurance and will be charged for the UC Student Health Insurance Plan in the fall and spring semester of each academic year unless waived. Students who have coverage from another source that meets the minimum requirements can have the health insurance charge removed from their bill by completing a request to waive the Student Health Insurance Plan prior to the stated deadline. This waiver will be in effect for the remainder of the academic year. More information, including a student health insurance plan description, can be found on the Student Health Service web page located here
Medical students who waive the UC Health Insurance Plan will automatically be enrolled in and charged for blood-borne pathogen insurance through the UC Student Health insurance provider, which covers the cost of treatment related to needle- sticks or other blood/body fluid exposures.
DISABILITY INSURANCE
LONG-TERM DISABILITY INSURANCE
All medical students are billed for a group long-term disability insurance policy in the Fall Semester of each academic year. Students do not have the option to waive this charge unless they can document other long-term disability insurance coverage. Long-term disability insurance provides an income in the event that a student is disabled and unable to continue in medical school. It also provides an income in the event a student is temporarily disabled and unable to continue in medical school for a specified period of time. The plan description for the long-term disability insurance is made available to students on MedOneStop
Responsible Department: Office of Medical Student Admissions & Office of Student Affairs Applies to: All Students Approval Date: June 7, 2018 Revised Date: September 1, 2022
Health Requirements for Medical Students Policy (PDF)
Policy Title: Honor Council Policy Responsible Department: Office of the Senior Associate Dean for Educational Affairs and Office of Student Affairs Applies to: All Students Approval Date: January 9, 2020 (by COM Council) Revised: January 12, 2023 Honor Council Policy (PDF) Role of Adviser (PDF)
Responsible Department: Office of Medical Education Applies to: All Students Approval Date: April 4, 2024 Inclement Weather Policy (PDF)
Responsible Department: Office of Medical Education Applies to: All Students Approval Date: June 4, 2018 Leave of Absence Policy (PDF)
Responsible Department: Office of Medical Education Applies to: M1 and M2 Learners Approval Date: July 9, 2019 M1/2 Scheduling Policy (PDF)
Responsible Department: Office of Medical Education Applies to: M1 and M2 Students Approval Date: July 3, 2019 Revision Date: June 3, 2021; July 7, 2022, September 7, 2023 Student Workload Policy (PDF)
Responsible Department: Student Affairs Applies to: All Students Approval Date: June 6, 2019 Medical Student Honor Code (PDF)
Responsible Department: Office of Medical Education Applies to: M3 & M4 Learners Approval Date: June 7, 2018 Mid-Clerkship Student Formative Feedback Policy (PDF)
Responsible Department: MSTP Program Applies to: MSTP Students Approval Date: October 3, 2019 Download the Policy (PDF)
Click here to go to the MSTP webpage
Responsible Department: Office of Medical Education Applies to: All Students Approval Date: July 22, 2019 Narrative Assessment Policy (PDF)
Responsible Department: Office of Student Affairs Applies to: All Students Approval Date: May 2, 2019 Parental Leave/Accommodations Policy (PDF)
Responsible Department: Office of Medical Education Applies to: All Students Approval Date: June 7, 2019 Revised Date: June 1, 2023 Performance and Advancement Policy (PDF)
Responsible Department: Office of Medical Education Applies to: All Students
Principles Guiding Interactions between Teachers & Learners in Medicine
Responsible Department: Office of Student Affairs Applies to: All Students Approval Date: June 7, 2018 Revised Date: September 1, 2022 Program Related Activity Policy (PDF)
Responsible Department: Office of Medical Education Applies to: All Students Approval Date: October 6, 2022 Protected Time to Vote Policy (PDF)
Responsible Department: Office of Student Affairs Applies to: All Students Approval Date: July 3, 2019 Religious Observance Policy (PDF)
Responsible Department: Office of Medical Education Applies to: All Students Approval Date: June 7, 2018 Required Course Evaluation Policy (PDF)
Responsible Department: Office of Medical Education Applies to: All Students Approval Date: August 5, 2021 Revised Date: August 28, 2020, September 1, 2022 CoM Medical Student Shadowing Policy (PDF)
Responsible Department: Student Affairs Applies to: All Students Approval Date: April 11, 2024
Responsible Department: Office of Medical Education Applies to: All Students Approval Date: July 3, 2019 Timeliness of Final Grades Policy (PDF)
Responsible Department: Office of Student Affairs Applies to: All Students Approval Date: December 7, 2017 Revision date: July 7, 2022, September 1, 2022; Toxicology Testing for Cause Policy (PDF)
POLICY STATEMENT
Transportation Expectation
Some mandatory activities will require students to travel to a respective preceptor's office location, an interprofessional clinical site, or community service learning partner. All students must have access to a form of reliable transportation.
Responsible Department: Office of Student Affairs Applies to: All StudentsApproval Date:June 7, 2018Revised Date: May 2, 2024 Immunization Requirements Policy (PDF)
Responsible Department: Office of Medical Education Applies to: M4 Students Approval Date: August 14, 2020 Visiting Student Virtual Elective Policy (PDF)
Responsible Department: Office of Medical Education Applies to: M3 and M4 Students Approval Date: January 6, 2022
Virtual Orientation and Didactics Policy--M34 Students (PDF)
Responsible Department: Office of Medical Education Applies to: Visiting Students Approval Date: June 3, 2021 Revised Date: September 1, 2022, March 7, 2024 Visiting Student Policy (PDF)
Medical Sciences Building Room G453 - G456 231 Albert Sabin Way PO Box 670520 Cincinnati, OH 45267-0520
Mail Location: 0520 Phone: 513-558-1795 Fax: 513-558-4949