Clinical Studies Participant Recruitment Service

College of Medicine Research Core Facilities

The UC College of Medicine houses several research core facilities designated as core service centers. These facilities exist within multiple departments but are collectively supported by the College of Medicine Office of Research through the Associate Dean for Research Core Facilities: Ken Greis, PhD. (ken.greis@uc.edu; Tel: 513-558-7102).

The service center designation signifies the rates charged by each of these facilities have been reviewed and approved by the UC Government Cost Compliance Office; thus, the service fees can be charged to federal grants and contracts. Details related to the services offered and the internal rates for each of the cores are provided below. Since these rates are substantially subsidized by the University, external investigators should contact individual core directors to get a rate quote.

Resources to offset some of the cost of the core services may be available through a variety of centers and institutes across UC depending on an investigator’s affiliation. Information for support from the CCTST is provided here:

Center for Clinical and Translational Science and Training (CCTST) Just-in-Time Core Support

UC invesitgators also hvae full access to shared resource cores at Cincinnati Children's Hospital. Details are provided here:

Shared Facilities | Cincinnati Children's (cincinnatichildrens.org)

We have recently transitioned our core facilities booking and management to the PPMS system from Stratocore. To book and access services from the core facilities, please log in or create an account in Stratocore via:

My PPMS Dashboard

Stratocore Account Creation Guides:

New UC PI Account Creation

New UC User Account Creation

New External User Account Creation

Clinical Studies Participant Recruitment Service

Mission:
The Participant Recruitment and Clinical Research Service Center is a unique resource provided by the University Of Cincinnati Department Of Emergency Medicine to support research conducted across the Academic Health Center. The Center is staffed by a team of clinical research coordinators (CRC). Together, they provide a centralized, coordinated approach to screening and recruiting patients for research participation, collecting and processing specimen samples and data, and entering data into clinical trial databases.

Location & Hours:
CRCs are fully integrated into the Emergency Department at University of Cincinnati Medical Center, West Chester and Jewish hospitals, where they work in tandem with the clinical team. The Center staff is available 24hrs/day, 7 days/week.

Services:
General Screening Services - $625/month (Internal); $995/month (External)

CRC availability 24hrs/day for screening and identification of potential study participants and/or healthy controls by monitoring newly-arrived Emergency Department patients through all available means, including patient tracking systems, ED rounds, and electronic health record review.

Clinical Research Coordinator (CRC) Services - $37.50/hr (Internal); $60/hr (External)

Study-specific screen – detailed screening assessment to determine inclusion/exclusion criteria, may include medical record review, consultation with treatment team, patient interview and/or assessment
Enrollment & consenting – move forward with enrollment of patients who agree to participate in an active therapeutic, interventional research study; this may include additional screening activities
Study-specific procedures/assessments – protocol specific procedures/assessments
Phlebotomy – single-stick, blood draws for collection, analysis or shipping
Follow-Up – assist with telephone and interview follow-up procedures with enrolled subjects
Data/chart abstraction – medical record review to glean data for case report form completion
Training – each CRC is required to be trained on each new study protocol

Grant Information

A general NIH description of facilities and equipment for this core may be accessed with this link - Clinical Studies Participant Recruitment Service NIH Summary May 2024; however, it is highly recommended that you discuss your specific core needs with the core director or manager while preparing the grant application since they can likely provide tailored information regarding their capabilities to enhance your application.